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Executive Assistant

Admin Department

Objective of the role: The Executive Assistant at Airfinity Limited will be responsible for Managing the logistics of the CEO and other Executives schedules to increase the bandwidth of the CEO and the other Executives. This role will also include an element of project management, and meticulous meeting note taking. The role holder will be reporting directly to the CEO.

Key Responsibilities:

  • Extensive diary management for the CEO.

  • Arranging meetings with internal and external stakeholders

  • Prepare meeting agendas, collate papers, and take minutes during meetings

  • Booking lunches, hotels and travel when required for all executives and when necessary, board members

  • Assist with organising company event

  • Be responsible for managing the CEO’s inbound and outbound

  • communication, often serving as a key liaison for communication with the

  • company’s employees

  • Assist with ad hoc projects which could be personal tasks for the CEO and

  • business projects

  • Support on presentations for board and company meetings

  • Relationship building across the company

  • Ensuring the smooth running of the office

  • Feedback to Executives regarding the company’s climate, interdepartmental comms, employee’s well-being, and project updates as well as contribute to employee engagement ideas and initiatives

  • Support on a wide range of tasks (depending on what is on the company agenda) and fill the gaps when needed 

Desired skills and Qualifications:

  • High Emotional Intelligence

  • Enthusiasm/Flexibility

  • BA in management/business or admin 

  • Good communication skills and on all office 365 

  • Very organized, timely

To apply for this position, please email your CV to careers@airfinity.com

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